Made in Germany · ISO 27001 · GDPR-compliant
Using a Skills Matrix for Competency Management
All Skills and Qualifications: What's Actually There
With the skill matrix in SoftDeCC’s Skill & Qualification Management (SQM), personnel development, HR, and managers can maintain a clear overview at all times—of existing skills, current qualification levels, and outstanding training needs. The matrix automatically links roles, job positions, and qualification requirements to each employee’s current development status. Manual updates are no longer necessary.
centralized · structured · audit-ready
The Skill Matrix in SoftDeCC SQM
The Skills & Qualifications Management (SQM) module provides a comprehensive overview of your company's qualifications status—by employee, role, department, or location.
The foundation for a relevant skills and qualifications matrix is the tracking and up-to-date documentation of learning progress.
An overview of the most important features:
✓
Target-Actual Comparison: Role requirements are automatically compared with the current level of qualifications—gaps are immediately visible.
✓
Automatic Status Update: After each training session is completed, the system updates the qualification status without requiring manual entry
✓
Skill Gap Analysis: Skills gaps are identified and directly linked to appropriate training measures.
✓
Role-Based View: What qualifications are required for each role? Readiness and risks are immediately apparent.
✓
Certificate Management: External certificates and internal documentation are centrally documented—in an audit-proof manner and accessible at any time.
Advantages of the Skill Matrix
Skills Management Without Manual Follow-Up Work
Many companies run into the same problem when it comes to skills management: Excel spreadsheets become outdated, documentation is scattered across emails and folders, and expiration dates are overlooked. The result is incomplete skills data—a risk during audits and in day-to-day scheduling.
The skill matrix in SoftDeCC SQM closes this gap: learning processes and qualification data are automatically linked. Upon completion of a training course or instruction session, the system updates the status—without manual intervention and without delay. This ensures that your qualification management remains error-free, audit-compliant, and ISO-ready, all while requiring only a fraction of the administrative effort previously needed.
Ready for an audit at any time
Audit-Ready: Proof of Qualifications for ISO and Compliance
Mandatory training, instruction sessions, and external certifications are documented in the skill matrix in an audit-proof manner. Audit-ready reports are available at the click of a button—for ISO 9001, ISO 45001, IATF 16949, and customer-specific standards.
In practice, this means:
✓
No more frantic searches for documents before the audit—all supporting documentation is stored in a centralized, organized manner.
✓
Expiring certifications are automatically detected, and follow-up training is initiated in a timely manner.
✓
Comprehensive documentation for customer and regulatory audits in industry and manufacturing.
Ideal for companies in the automotive, mechanical engineering, pharmaceutical, and aerospace industries, where regulatory requirements for proof of qualifications are mandatory.
Benefits at Every Level
Benefits for HR, Managers, and Employees
The skill matrix provides transparency on three levels simultaneously:
HR and Employee Development
Up-to-date qualification overviews at the click of a button. Training needs can be identified based on data—no more manually compiling information from various sources.
Executive and Departmental Leadership
Availability and qualification risks are visible at all times. Which employees are qualified for an assignment? Which certifications are about to expire?
Employees
Clear learning paths and transparent qualification requirements. Employees can see what is expected of them in their role and which training courses are relevant next.
Get More Information for Free Now
Transparent Skill Management
Start with a clear data foundation for your workforce development. Contact us for a free consultation and discover how the skill matrix in SoftDeCC SQM makes your competency management audit-ready and efficient.
✓
Over 25 Years of Expertise
✓
Made in Germany
Frequently Asked Questions
FAQs About Skill Matrix in SQM
What is the difference between a skill matrix in SQM and an Excel-based qualifications overview?
In the LMS, the skills matrix is automatically updated after each training course is completed—without the need for manual entry. Excel is prone to errors, not audit-proof, and does not track expiration dates. This is not just a matter of convenience; it is a compliance risk.
How are qualifications automatically updated in SoftDeCC SQM?
Upon completion of a training course or instruction session, the system immediately sets the qualification status. Expiration dates are continuously monitored; reminders are automatically sent to the individuals concerned and their supervisors.
What standards and audits does the qualification management system support?
SoftDeCC supports audits in accordance with ISO 9001, ISO 45001, IATF 16949, and customer-specific standards. All certification records are archived in an audit-proof manner and can be retrieved at the click of a button.
For which industries is the skill matrix in SQM particularly well-suited?
Anywhere where mandatory training, instruction, and complete record-keeping are required by standards or law: automotive, mechanical engineering, pharmaceuticals, aerospace, and energy supply.
Can the skill matrix be integrated with existing HR systems?
Yes. SoftDeCC offers interfaces to common HR and ERP systems such as SAP HR. Organizational structures, roles, and existing qualification data can be imported and continuously synchronized.
How long does it take to implement the skills matrix?
The first qualification profiles for defined roles can be created within a few weeks. A company-wide implementation with a complete skills database can typically be completed in three to six months.
How is the skill matrix related to AI-powered skill gap analysis?
The skill matrix serves as the data foundation. To learn how AI uses this foundation to identify and prioritize skill gaps, read here: Skill Gap Analysis with AI →.
