Professional Training Administration Software
Increase Your Efficiency with TCmanager® Seminar Management
TCmanager® Training Administration Software is suitable for all advanced training centers and academies for managing their complete training offer for staff and external clients.
TCmanager® was especifically developed to optimize the planning, management, and billing of seminars, courses, workshops, online courses, and blended learning.
-
Automated Administration: Streamlines tasks like registrations, invoicing, and attendance tracking, saving time and reducing errors.
-
Centralized Coordination: Simplifies scheduling, venue management, and resource allocation to prevent conflicts and optimize efficiency.
-
Automated Communication: Sends personalized emails and reminders, reducing workload and ensuring participants stay informed.
-
Actionable Analytics: Delivers insights on attendance, feedback, and finances to improve event planning and outcomes.
-
Functionality: Unique variety of sophisticated, practice-optimized features
TCmanager® Training Management vs. Typical Seminar Management Solutions
TCmanager® Training Management goes far beyond traditional systems. The table below shows how comprehensive and flexible TCmanager® is compared to typical seminar management solutions.
|
Function / Feature |
TCmanager® Training Management | Other Providers (Typical) |
| Course Management (On-site, Online, Series) | Very comprehensive: on-site, online, certification programs, seminar series, course chains, multiple locations | Mostly focused on single and on-site courses, less flexibility |
| Variety of Learning Formats | Supports a wide range of learning formats: classroom, eLearning, webinars, blended learning, learning paths, external content | Often limited to single formats, no combined learning approaches |
| Trainer Management | Detailed: calendar, skills, fees, travel expenses, vacation planning, availability, trainer portal | Often limited to basic data, rarely includes fees & travel management |
| Automated Resource Planning | Automated, conflict-free scheduling of trainers, rooms, and equipment, with real-time updates and drag & drop | Often manual, less automated, no conflict detection |
| Billing Options | Versatile: invoicing, training accounts, installment plans, cost centers, accounting system interfaces, various currencies & pricing concepts | Mostly simple invoicing, limited flexibility |
| Quality Management & Feedback | Integrated feedback forms, automated evaluation, quality management | Feedback often an external module or add-on |
| Automated Communication | Automated communication with participants, trainers, managers, customizable templates | Usually standard emails, limited automation |
| Equipment & Material Planning | Detailed and integrated into resource planning | Rarely integrated, often managed manually or in external lists |
| Online Registration & Portals | Online training catalog, registration, personalized learning portals, B2B access, internationally usable | Typically basic online registration only |
| Reporting & Analytics | Extensive, highly configurable reports and dashboards | Basic reporting, limited customization |
| Roles & Permissions | Fine-grained, role-based, GDPR-compliant | Often simple rights management |
| Flexibility & Customization | High level of customization without extra development costs, easily configurable | Customization often limited or comes at extra cost |
What Sets TCmanager® Apart?
- Automated, conflict-free resource planning for trainers, rooms, and equipment – including real-time updates and drag & drop.
- Comprehensive trainer management with fee structures, travel expenses, qualifications, and a dedicated trainer portal.
- Flexible billing models and deep integration into financial and accounting processes.
- Automated, personalized communication and integrated feedback management.
- Highly adaptable configuration without additional development costs – suitable for international and complex training environments
Course- & Event Scheduling
TCmanager® provides a comprehensive solution for organizing and managing training events. With an extensive set of professional features, it supports everything from interactive graphical scheduling and automated planning to enrollment processes and feedback collection. Whether managing diverse participant groups or integrating billing and system interfaces, TCmanager® ensures efficient coordination of your training operations.
The platform supports a wide range of learning formats – including classroom training, eLearning modules, webinars, tests, and video tutorials – and enables the creation of structured learning paths and blended learning programs.
This makes TCmanager® ideal for delivering modern, scalable training across various formats and target audiences.
Participant Management
Professional seminar providers demonstrate seamless execution of courses, which places the participants' learning success at the forefront. Therefore, seminar management software is crucial for efficiently and smoothly organizing seminars, workshops, or training sessions.
- Registration & Enrollment: Simple online registration, secure payment processing, and personal information management.
- Participant Management: Manage profiles, qualifications, and special attributes like physical limitations.
- Waitlists: Automatically handle fully booked courses with dynamic waitlist management.
- Billing & Payments: Streamline invoices, accounting exports, cancellations, credits, and refunds with payment provider integration.
- Participant & Trainer Communication: Automated email updates, reminders, and seminar details.
- CRM Features: Group participants by experience, interests, or background for targeted outreach.
- Certificates & Materials: Auto-generate certificates, name tags, and participant lists.
- Security: GDPR-compliant data protection & data management.
Interactive Resource-Planning
TCmanager® training administration supports minute coordination of trainer, rooms and equipment.
Automated course planning considers specific parameters such as trainer skills and experience, room size, and equipment, among others. An intelligent control system takes into account planning conflicts such as double bookings, required qualifications, booking conditions, and blocked times.
Interactive Schedule for Trainers
Calendars come with a range of interactive features:
- Enrolling participants directly within the schedule via mouse click.
- Planning and assigning trainers, rooms, or equipment, as well as rescheduling via drag & drop.
- Changes in the schedule update course data directly, informing participants and instructors by use of appropriate communication templates.
- Users can flexibly configure the calendar according to their personal preferences. This includes for example the level of detail displayed, the timeframe, and the color scheme.
- Schedules can be saved as "Goodies" and shared with colleagues.
Blended Learning Paths
Contemporary training programs encompass various formats, including classroom training, webinars, e-learning modules, tests, and workshops. Todays training program development involves harnessing the strengths of each format and integrating them into a cohesive learning journey.
Learners gain a clear and interactive preview of what to anticipate when you provide them with a visualization published on the Learning Platform.
Training Program (Blended Learning)
- Learning paths are assembled based on training routes. Individual course elements are arranged in a sequence.
- Links within each module provide additional information.
- Choices and optional supplementary courses can always be integrated.
- Color schemes, sequence, and displayed content can be adjusted based on provided templates or custom definitions. If you have a web designer, they can precisely replicate your corporate design through our application programming interface (API).
- An optional legend clarifies color schemes, proficiency levels, and symbolism.
Trainer Administration
Instructors are vital assets for a training center. Their respective knowledge, skills, and experience are just some of the relevant data you'd like to have at your fingertips.
TCmanager® training administration software not only documents this information, but also integrates them during planning and organisation of courses.
TCmanager® can check defined trainer skills planning courses. The software considers all relevant information concerning rooms and equipment thoroughly when running an automated planning process for the next period.
You might also want to provide trainers with access to the system via personal trainer portals. Instructors can find their respective schedules, information about participants, and course locations. They can also keep you updated with their personal data, availability, and more. Furthermore, trainers can confirm participants' achieved qualifications right there and then.
Quality Management and Feedback
Questionnaire for Quality Monitoring
Feedback Surveys
Monitor the perceived service quality by distributing feedback questionnaires to both participants and instructors. Inquire about their experience with the training services, the helpfulness of the course, the suitability of the facilities, and the assistance provided by staff.
Design the questionnaires yourself, incorporating diverse question types such as:
- Rating scales
- Yes/no inquiries
- Open text queries
- ...
Distribute questionnaires automatically before, during or after a training. Questionnaires are published directly in learners' personal portals but may also be accessed via secure email links, or as a paper version in class.
TCmanager® evaluates anonymized questionnaires comprehensively, even across multiple course events. Gain insights into your standing and uphold your excellent reputation. Learn more about Reporting ...
Complaint Management
The integrated complaint management tool allows for the direct generation of to-dos and documents. Engage proactive measures to continuously improve the quality of your training offer. Take direct action! Learn more about Todos...
Profit from more Features
Automated resource planning for rooms, equipment and trainers, as well as assignment of tests and course documents are facilitated by TCmanager® Learning Solution.
Publish your Training Offer such as seminars, training programs, elearning and blended learning. Structure training catalogues independently on the learning platform.
Reporting and more features of emminent importance to your business. Compile access rights, internationalization and define processes yourself.
Settings & Administration Features
TCmanager® offers a wide range of customizable settings to meet your specific needs, including local and international settings, training catalogs, invoicing, reporting, correspondence, and more. You can adjust configurations anytime yourself to suit emerging requirements.
How can we help you?
Have you got any questions? We would love to help you!
Call +49 (0)89 3090 839 30 to speak to us!
Also interesting for you:
