Enterprise Software for Qualification Management

Centrally manage qualification development, certification, and compliance tracking. As an option you can integrate qualification management fully into the TCmanager^® software ecosystem.

• Real-time transparency on skills and qualification gaps
• Audit-proof documentation for certifications and audits
• Automated processes save time and reduce manual effort
• Targeted employee development & talent management
• Supports ISO, GMP, FDA, MDR and other compliance standards

✔ Central qualification and skills management

✔ Real-time visibility into qualification status and gaps

✔ Fully automated workflows – from onboarding to recertification

✔ Audit-proof documentation and reports

✔ Custom self-service portals for employees and managers

✔ Integrated learning and seminar platform

✔ Seamless connection to HR and compliance systems

✔ Maximum data and process security (ISO, GMP, FDA, GDPR)

Industry-Specific Audit Security for Regulated Sectors

Our solution guarantees legally compliant, audit-proof qualification records with fully digital certification and recertification workflows. Tailored precisely to the needs of regulated industries such as pharma, manufacturing, healthcare, and aviation, TCmanager® ensures you meet ISO, GMP, FDA, and other relevant standards effortlessly.

Real-Time Transparency through Interactive Skill Gap Analysis

Visualize current qualifications and identify skill shortages instantly with the dynamic qualification matrix. The integrated compliance dashboard offers clear status insights and supports personalized development plans — empowering HR and managers to make proactive, data-driven talent decisions.

Seamless Integration of Qualification Requirements with Learning & Training

TCmanager^® links qualification management directly to all learning activities - including classroom training, e-learning, and blended formats - within one platform. Features like participant management and customizable learning portals ensure smooth administration and enhanced learner engagement.

Streamlined HR Workflows & Automated Compliance Processes

Accelerate administrative tasks with configurable automated workflows that cover onboarding, certification renewals, training assignments, and compliance reminders. Open APIs enable deep integration with your existing HR and ERP systems. Certificates and digital badges can be issued automatically, reducing manual effort and error.

Scalable to Your Organization: From Local Teams to Global Enterprises

Whether managing qualifications for a single site or complex multinational organizations, TCmanager^® scales flexibly. Multi-language support, multi-location capabilities, and customizable qualification models adapt seamlessly to your evolving business needs. scales flexibly. Multi-language support, multi-location capabilities, and customizable qualification models adapt seamlessly to your evolving business needs.

Industry-Specific Applications

TCmanager^® is designed for cross-industry use – especially where compliance, documentation, and qualification tracking are mission-critical.

Tailored solutions for industries such as:

    ✓   Manufacturing & Production: Skills-based personnel development

   ✓   Pharma & Medical: Audit-ready documentation (GMP, FDA, MDR)

    ✓   Finance & Insurance: Regulatory training and BaFin requirements

    ✓   Healthcare & Care Services: Certification tracking and recertification

    ✓   Service & IT: Efficient onboarding and transparent skills management

Technical Highlights

✓  Flexible deployment: On-premises or cloud-based

✓  GDPR-compliant architecture with audit trails

✓  Open interfaces: REST, SOAP, SFTP

✓  Multilingual, scalable: ideal for SMEs and global enterprises

✓  Customizable to your structure: roles, locations, hierarchies

✓  High Level of Automation: Increased efficiency & quality through end-to-end workflows

AI-Powered Qualification Management

• Automated analysis of qualification and competency data
   
• Personalized learning paths based on skill gaps and roles
   
• Intelligent learning recommendations from historical data
   
• Strategic talent development based on growth potential
   
• Data-driven decisions for HR, managers, and compliance officers

With TCmanager® Qualification Software you ...

… reduce audit risks proactively ✓

… eliminate skill and compliance gaps effectively ✓

… digitize and automate qualification processes end-to-end ✓

… ensure your organization stays capable, at all times, across all locations ✓

Use Case 1: International Pharmaceutical Corporation

Ensuring Global Compliance and Consistent Qualification Across Sites

Challenge:
A global pharmaceutical company must ensure that employees across different regions (e.g. EU, US, Asia) are qualified according to local compliance regulations (GMP, FDA, EU-GMP Annex, local authorities). Previously, decentralized and manual tracking led to inconsistencies, redundant training, and audit risks.

Solution with TCmanager^®:

• Location- and role-specific qualification profiles mapped to local compliance standards
• Automated training assignments based on role, region, and regulatory requirements
• Audit-proof certification tracking and automated recertification processes
• Multilingual user interfaces and portals for global usability
• Real-time visibility into qualification status across departments, roles, and countries

Result:
A harmonized, fully compliant qualification system across all sites, with reduced administrative workload and maximum audit readiness.

Use Case 2: Mid-Sized Industrial Company

Certifying External Field Technicians Alongside Internal Staff

Challenge:
A mid-sized machinery manufacturer frequently works with external service technicians for maintenance and commissioning. These technicians must be properly trained and certified before accessing production facilities. Until now, qualifications were tracked via Excel and email, lacking structure and audit compliance.

Solution with TCmanager^®:

• Role-based qualification models including external technician requirements
• Secure self-service access for contractors via custom learning portals
• Digital training and certification for mandatory topics (e.g. safety briefings, equipment training)
• Automated certificate generation and expiry notifications
• Central reporting dashboards for managers and audit teams

Result:
A transparent and efficient qualification process for both internal and external personnel, fully digital, secure, and audit-compliant.

What is a qualification matrix and how is it used?
A qualification matrix visualizes which employees have which skills, helping identify gaps and plan training strategically.

How does a skill gap analysis support qualification management?
It highlights the difference between current and required skills, enabling targeted upskilling and succession planning.

What role does compliance play in qualification management?
Compliance ensures legal and regulatory requirements are met. Structured qualification tracking is key for audit readiness.

How does recertification work in digital systems?
Digital systems automate reminders, testing, and documentation to ensure timely and audit-proof recertification.

What are the benefits of a digital learning platform in qualification management?
A learning platform enables flexible learning, customized paths, and seamless integration with qualification tracking systems.

Why is skill-gap analysis important for audits?
It provides a clear overview of qualification deficits, supporting compliance and demonstrating corrective actions.

What industry-specific solutions exist for qualification management?
TCmanager^® offers industry-specific solutions for pharma, manufacturing, healthcare, and aviation. It maps detailed requirements, including compliance, audit-proof documentation, and qualification profiles.

How does TCmanager^® ensure audit-proof documentation of qualifications?
The system logs updates, training records, and certifications, ensuring transparency and revision security.

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