Efficient Seminar Management for Training Organizations
TCmanager®: The all-in-one Seminar Management for Maximum Efficiency & Automation
TCmanager® is a flexible and comprehensive software solution for managing seminars, courses, and qualification programs.
It is designed for academies, companies, training providers, and HR development teams who want to manage their training operations efficiently, automatically, and with long-term reliability.
The system supports all learning formats - from classroom training and webinars to blended learning - and automates key processes such as registration, scheduling, billing, and communication.
TCmanager® can easily be adjusted to suit your specific requirements.
Benefits from Professional Training Software
✅ Automated workflows: less manual effort, higher efficiency
✅ Conflict-free resource planning: optimized use of trainers, rooms & equipment
✅ Flexible billing models: integrated with your finance and accounting systems
✅ GDPR-compliant communication: automated, personalized, professional
✅ Comprehensive trainer management: automated skill-based scheduling, self-service portal
✅ Ready to use from day one: powerful out-of-the-box functionality
✅ Highly configurable – no extra development costs, ideal for global rollouts
TCmanager®: The flexible all-in-one solution for academies, enterprises, and training providers
Optimally plan resources, engage participants, digitize processes
TCmanager® stands out particularly through modular scalability, comprehensive qualification and compliance management, and flexible technical integrations. This makes it especially suitable for companies with complex organizational requirements and the need for individual customization.
TCmanager® seminar management empowers your training organization with process support, structure, and unique variety of features, whether you're a corporate academy or a professional education provider.
Discover TCmanager® Training Management in under 2 Minutes
Highlights of TCmanager® Training Administration
Automated resource planning for rooms, equipment and trainers, as well as assignment of tests and course documents are facilitated by TCmanager®,
Online Publishing of your Training Offer such as seminars, training programs, elearning and learning paths in structured training catalogs.
Reporting is of emminent importance. Visualize data as tables, dashboards or graphically, and export data to MS Excel® with one click.
Features & Functions of TCmanager® Training Management Software
Participant Management – Professional, Automated, Efficient
The quality of your training operation is reflected in how participants are managed – from initial registration to certificate delivery. TCmanager® provides a powerful, fully integrated participant management system that automates processes, reduces manual workload, and enhances the participant experience.
| Online Registration & Sign-Up | User-friendly registration with automated confirmations, secure payment processing, and GDPR-compliant handling of personal data. |
| Centralized Participant Profiles | Manage qualifications, participation history, and individual characteristics (e.g., dietary needs, physical impairments), all in one place. |
| Smart Waiting Lists | Fully automated waiting list management for fully booked courses, dynamic, fair, and efficient. |
| Billing & Payment Integration | Streamline invoicing, refunds, credit notes, cancellations, and interfaces to accounting systems with support for common payment providers. |
| Automated Participant Communication | Personalized emails, reminders, session details, and feedback requests, fully automated and customizable. |
| CRM Features for Targeted Outreach | Group participants by experience, interests, or organizational background, ideal for tailored communication and follow-up marketing. |
| Certificates & Course Materials | Generation of digital certificates, participant lists, name badges, and other documents, directly from the system. |
| Group & Corporate Booking Management | Manage bulk registrations, rescheduling, and cancellations for individuals or entire groups with ease. |
| Data Protection & Security | Highest standards in data security and processing - fully GDPR-compliant with role-based permissions and audit logs. |
Some of our satisfied Clients
Course & Event Scheduling - intuitive, automated, scalable
Whether classroom training, webinars, or blended learning: TCmanager® offers a powerful solution for planning and managing training events. The system combines interactive tools, automated workflows, and format flexibility to support efficient training operations at scale.
Interactive Schedule for Trainers
- Transparent planning and control of all training formats
- Optimized utilization of resources, rooms, and instructors
- Interactive calendar functions and workflow management
- Centralized control of internal and external trainings
- Reporting and controlling tools to measure training success
Features for Efficient Seminar Organization
|
Centralized Management of All Learning Formats |
Supports classroom training, eLearning modules, webinars, blended learning, tests, and video tutorials, all in one platform. |
| Structured Learning Paths & Blended Learning | Create customized learning paths by combining online and in-person elements - ideal for scalable training strategies. |
| Interactive Resource Planning | Precise scheduling of trainers, rooms, and equipment, with automated conflict checks for availability, skills, and booking rules. |
| Automated Course Planning | Smart logic considers room capacity, equipment needs, trainer qualifications, and blocked time slots. |
| Drag & Drop Scheduling | Use the interactive calendar to assign participants, move sessions, or allocate resources, with consequent updates to all linked course data. |
| Customizable Calendar Views | Configure calendar display by detail level, timeframes, color coding, and more. Share saved views as “Goodies” with colleagues |
| Automatic Notifications | Schedule changes trigger automated messages to participants and instructors, using pre-configured templates. |
Flexible Billing Options for All Training Scenarios
TCmanager® provides customizable invoicing models for training services, whether for internal staff, clients, or partners. With multi-level pricing, vouchers, and cost center billing, you can adapt your finance workflows precisely to your organizational needs
- Standard individual and consolidated invoicing
- Billing via training accounts or internal cost centers
- Voucher management and training budget redemption
- Variable pricing models for internal, external, or partner participants
- Discount levels and volume-based pricing
- Automated billing workflows with integration to accounting systems
Insightful Reports for Informed Decision-Making
With TCmanager®’s intelligent reporting, you have all key metrics at a glance, presented in dynamic tables and clear visual charts. Powerful export options allow you to process your data further in Excel, , or via interface in standard BI tools.
- Interactive dashboards for training metrics and KPIs
- Filterable table and chart views (e.g., by audience, date, location)
- Export to Excel, CSV formats
- Easy transfer to controlling or BI systems
- Ideal for audits, quality assurance, and ROI analysis
Questionnaire for Quality Monitoring
Feedback Surveys for Quality Assurance
Gather targeted feedback from participants and instructors – fully automated, GDPR-compliant, and cross-session analyzable.
Your benefits:
- Custom surveys with scales, free text & multiple choice
- Timely delivery before, during, or after training
- Distribution via emails or in training portals
- Identify trends and improvement areas
Complaint Management
Handle issues professionally and efficiently:
- Centralized complaint tracking & categorization
- Auto-generated tasks and follow-ups
- Drive structured quality improvement
👉 Boost satisfaction and continuously enhance your training quality.
Trainer Administration
Trainers are key to the success of any training organization. With TCmanager®, you not only manage qualifications, skills, and availability centrally. You also ensure that this data is actively used in your planning and quality assurance.
The seminar management system checks trainer qualifications, availability, and course requirements during scheduling. It ensures that only suitable trainers are assigned, taking into account room setups, equipment needs, and blocked times. Double bookings are reliably avoided.
Trainer Portal - Informed, Involved, Efficient
Optionally, trainers can use their personal Trainer Portal to:
- View their real-time schedules and course details
- Access participant lists and key information
- Document attendance and confirm achieved qualifications
- Update availability, personal data, and preferences independently
This reduces administrative workload, increases planning reliability, and improves communication between internal teams and external instructors.
👉 Optimize your trainer operations from planning to course evaluation.
Key Benefits of TCmanager® Training Administration Software
Maximize the value of your training management software: TCmanager® helps you make your training operations more efficient, with less effort and greater transparency.
Seamless Integration
- Connects easily with HR systems (e.g., SAP HCM, Workday) via standard interfaces and open API
- LMS integration with platforms like Moodle and SAP SuccessFactors
- Full synchronization of employee data, training needs, and attendance records
- Financial integration for direct invoice transfer (e.g., DATEV, SAP FI)
High Level of Automation
- Automated invitations, registrations, communication, and feedback collection
- Digital attendance tracking and certificate management
- Automated billing by participant or cost center
- End-to-end digital workflows reduce errors and manual effort
Smart Resource & Cost Management
- Intelligent resource planning (rooms, trainers, equipment)
- Fast handling of bookings, changes, and cancellations
- Cost center-based budgeting and reporting
- Increased ROI through leaner, faster training operations
Configurable & Scalable by Design
- Highly flexible settings for catalogs, pricing, reporting, and correspondence
- Adaptable to local and international structures without custom development
- Ready to use with powerful out-of-the-box features
Data Protection & Compliance
- GDPR-compliant data processing and secure certificate handling
- Role-based access controls and audit-proof logs
- Hosting in ISO 27001–certified data centers
- Long-term archiving and traceability of learning records
Seminar Management Use Cases
Case Study 1: Efficient Management for Open Classroom & On-Site Courses
A leading training provider with multiple branches across Germany offers open classroom training in soft skills, technology, and IT. In addition, the company delivers on-site seminars directly at client locations.
By implementing TCmanager®, they automated course planning across all locations and streamlined participant communication.
Challenges:
- Manual course scheduling across multiple sites
- High communication load with trainers and participants
- Lack of reliable insights into utilization and revenue
- Various billing models (individuals, corporate clients, bundles)
Solutions & Benefits with TCmanager®:
- Structured course planning with resource conflict detection (trainers, rooms, schedules)
- Automatic communication for booking confirmations, reminders, feedback collection
- Real-time statistics on course occupancy, participation, and revenue trends
- Flexible invoicing options for participants, companies, or vouchers, integrated with finance systems
Case Study 2: Centralized Management of Global Product Trainings
A mid-sized industrial company runs training centers in Europe, Asia, and North America to provide standardized product training for internal service technicians and external customers.
Using TCmanager®, they centralized trainer coordination, equipment planning, and system integration across all locations.
Challenges:
- Coordinating trainers and training resources internationally
- Need for transparent planning of rooms, machines, and demo equipment
- HR integration for employee data and qualification tracking
- Financial processing across currencies and languages
Solutions & Benefits with TCmanager®:
- Automated equipment planning ensures proper availability of required training tools
- Central trainer coordination with qualification and availability checks
- HR integration for sync of employee roles and training needs
- Smooth financial workflows with multi-currency support and ERP system connectivity
Compare TCmanager® with typical Seminar Management Solutions
TCmanager® Training Management goes far beyond conventional systems. Compare TCmanager® to typical seminar management solutions.
|
Feature |
TCmanager® Training Management | Conventional Seminar Administration |
| Course Management (On-site, Online, Series) | Very comprehensive: on-site, online, certification programs, seminar series, course chains, multiple locations | Mostly focused on single and on-site courses, less flexibility |
| Variety of Learning Formats | Supports a wide range of learning formats: classroom, eLearning, webinars, blended learning, learning paths, external content | Often limited to single formats, no combined learning approaches |
| Trainer Management | Detailed: calendar, skills, fees, travel expenses, vacation planning, availability, trainer portal | Often limited to basic data, rarely includes fees & travel management |
| Automated Resource Planning | Automated, conflict-free scheduling of trainers, rooms, and equipment, with real-time updates and drag & drop | Often manual, less automated, no conflict detection |
| Billing Options | Versatile: invoicing, training accounts, installment plans, cost centers, accounting system interfaces, various currencies & pricing concepts | Mostly simple invoicing, limited flexibility |
| Quality Management & Feedback | Integrated feedback forms, automated evaluation, quality management | Feedback often an external module or add-on |
| Automated Communication | Automated communication with participants, trainers, managers, customizable templates | Usually standard emails, limited automation |
| Equipment & Material Planning | Detailed and integrated into resource planning | Rarely integrated, often managed manually or in external lists |
| Online Registration & Portals | Online training catalog, registration, personalized learning portals, B2B access, internationally usable | Typically basic online registration only |
| Reporting & Analytics | Extensive, highly configurable reports and dashboards | Basic reporting, limited customization |
| Roles & Permissions | Fine-grained, role-based, GDPR-compliant | Often simple rights management |
| Flexibility & Customization | High level of customization without extra development costs, easily configurable | Customization often limited or comes at extra cost |
Unconditional Consultancy Appointment
Get in touch today to experience the features and benefits TCmanager® offers.
Call +49 (0)89 3090 839 30 to get all the information you need!
FAQs Training Management Software
What is seminar management software and what is it used for?
Seminar management software like TCmanager® helps organizations plan, organize, deliver, and analyze training and development programs, digitally and efficiently.
Does TCmanager® support integration with a Learning Management System (LMS)?
Yes, TCmanager® offers seamless LMS integration, enabling centralized management and tracking of e-learnings, webinars, and in-person seminars.
How does TCmanager® automate seminar management?
Automated seminar management in TCmanager® covers processes such as invitations, registrations, participant communication, resource planning, and automated seminar billing.
Can internal and external participants be managed and billed differently?
Yes, TCmanager® allows differentiated pricing and separate participant management for internal employees, clients, and external partners.
What billing models are supported by TCmanager®?
TCmanager® supports standard invoicing, billing via cost centers, training accounts, or voucher systems. Discount tiers and customized pricing models are fully supported.
Can trainers, rooms, and materials be planned efficiently?
Yes, the built-in resource planning feature allows precise scheduling of trainers, rooms, and equipment, with automatic conflict and availability checks.
How does TCmanager® support participant management?
The participant management system automates invitations, reminders, feedback, and documentation, including digital certificates of attendance.
Is the seminar management software GDPR-compliant?
Yes, TCmanager® is GDPR-compliant seminar software, hosted in certified German data centers and offering role-based access control.
Why TCmanager® Is Unique
TCmanager® is the most comprehensive seminar management software available, designed specifically for academies and training centers with complex requirements. It delivers automated, conflict-free resource planning with real-time updates, ensuring maximum process efficiency for every aspect of course management. The flexible, modular system is available as both On-Premise and Cloud and stands out for seamless onboarding and reliable, German-based customer support.
With top-tier security and data protection standards (GDPR compliance, role-based access), all sensitive information remains strictly safeguarded. Integrated trainer and participant management covers every aspect of communication and payment, providing a seamless user experience. TCmanager® also features rapid implementation and high scalability, making it the perfect fit for international deployment.
In any all-in-one LMS comparison, TCmanager® stands out by handling even the most complex training management requirements with ease and precision. For organizations seeking a powerful, future-proof solution for seminar administration, TCmanager® is the clear first choice.
Experience & Innovation in Training Management
SoftDeCC - Over 25 Years of Industry Expertise
With over 25 years of experience, SoftDeCC stands for reliable innovation, strategic guidance, and deep industry knowledge in the field of training and academy management. Whether you're a mid-sized business or a global enterprise, we understand the complexity of your learning structures – and deliver the right software to support them.
Why choose SoftDeCC?
- 25+ years of experience in seminar management software
- Expertise in complex training and qualification processes
- Proven track record with global academies and compliance standards
- Personalized support and tailored consulting
- Made in Germany: data security, quality, long-term reliability
