Training Management Software | Course Administration

Why Training Centers & Academies trust our Seminar Administration

TCmanager^® seminar management empowers your training organization with automation, structure, and scalability - whether you're a corporate academy or a professional education provider.

Your benefits at a glance:

✅ Automated workflows – less manual effort, higher efficiency

✅ Conflict-free resource planning – optimized use of trainers, rooms & equipment

✅ Flexible billing models – integrated with your finance and accounting systems

✅ GDPR-compliant communication – automated, personalized, professional

✅ Comprehensive trainer management – including fees, travel & qualifications

✅ Ready to use from day one – powerful out-of-the-box functionality

✅ Highly configurable – no extra development costs, ideal for global rollouts

Automated resource planning for rooms, equipment and trainers, as well as assignment of tests and course documents are facilitated by TCmanager^®,

Online Publishing of your Training Offer such as seminars, training programs, elearning and learning paths in structured training catalogs.

Reporting is of emminent importance. Visualize data as tables, dashboards or graphically, and export data to MS Excel^® with one click.

Advantages of TCmanager® Software

Efficiency Through Automation

Automated, conflict-free resource planning for trainers, rooms, and equipment with real-time updates and intuitive drag & drop functionality.
Comprehensive trainer management including fee structures, travel expenses, qualifications, and a dedicated trainer portal
Flexible billing models with deep integration into financial and accounting processes.

Smarter Communication - Fully Automated

Personalized communication via automated emails, reminders, and updates, seamlessly integrated with feedback management.

Versatile by Design - Adaptable to Any Organization

Unmatched feature depth out of the box, enabling immediate productivity from day one.
Highly configurable without extra development costs – ideal for complex and international training environments.

Frequently Asked Questions

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Participant Management – Professional, Automated, Efficient

The quality of your training operation is reflected in how participants are managed – from initial registration to certificate delivery. TCmanager^® provides a powerful, fully integrated participant management system that automates processes, reduces manual workload, and enhances the participant experience.

Online Registration & Sign-Up	User-friendly registration with automated confirmations, secure payment processing, and GDPR-compliant handling of personal data.
Centralized Participant Profiles	Manage qualifications, participation history, and individual characteristics (e.g., dietary needs, physical impairments) – all in one place.
Smart Waiting Lists	Fully automated waiting list management for fully booked courses – dynamic, fair, and efficient.
Billing & Payment Integration	Streamline invoicing, refunds, credit notes, cancellations, and exports to accounting systems – with support for common payment providers.
Automated Participant Communication	Personalized emails, reminders, session details, and feedback requests – fully automated and customizable.
CRM Features for Targeted Outreach	Group participants by experience, interests, or organizational background – ideal for tailored communication and follow-up marketing.
Certificates & Course Materials	Automatically generate certificates, participant lists, name badges, and other documents – directly from the system.
Group & Corporate Booking Management	Manage bulk registrations, rescheduling, and cancellations for individuals or entire groups with ease.
Data Protection & Security	Highest standards in data security and processing – fully GDPR-compliant with role-based permissions and audit logs.

Interactive Calendar - Smart Scheduling at a Glance

Interactive Schedule for Trainers

Assign participants, trainers, rooms, and equipment directly in the calendar
Drag & drop to reschedule – course data and messaging update automatically
Flexible display options (detail level, timeframe, colors)
Save views as "Goodies" and share with your team

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Course & Event Scheduling - intuitive, automated, scalable

Whether classroom training, webinars, or blended learning: TCmanager^® offers a powerful solution for planning and managing training events. The system combines interactive tools, automated workflows, and format flexibility to support efficient training operations at scale.

Centralized Management of All Learning Formats	Supports classroom training, eLearning modules, webinars, tests, and video tutorials – all in one platform.
Structured Learning Paths & Blended Learning	Create customized learning paths by combining online and in-person elements – ideal for scalable training strategies.
Interactive Resource Planning	Precise scheduling of trainers, rooms, and equipment, with automated conflict checks for availability, skills, and booking rules.
Automated Course Planning	Smart logic considers room capacity, equipment needs, trainer qualifications, and blocked time slots.
Drag & Drop Scheduling	Use the interactive calendar to assign participants, move sessions, or allocate resources – with automatic updates to all linked course data.
Customizable Calendar Views	Configure calendar display by detail level, timeframes, color coding, and more – and share saved views as “Goodies” with colleagues
Automatic Notifications	Schedule changes trigger automated messages to participants and instructors – using pre-configured templates.

Frequently Asked Questions

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Trainer Administration

Trainers are key to the success of any training organization. With TCmanager^®, you not only manage qualifications, skills, and availability centrally - you also ensure that this data is actively used in your planning and quality assurance.

Smart Scheduling with Qualification Matching

The system automatically checks trainer qualifications, availability, and course requirements during scheduling. It ensures that only suitable trainers are assigned, taking into account room setups, equipment needs, and blocked times. Double bookings are reliably avoided.

Trainer Portal - Informed, Involved, Efficient

Optionally, trainers can use their personal Trainer Portal to:

View their real-time schedules and course details
Access participant lists and key information
Document attendance and confirm achieved qualifications
Update availability, personal data, and preferences independently

This reduces administrative workload, increases planning reliability, and improves communication between internal teams and external instructors.

👉 Optimize your trainer operations with automation and transparency – from planning to course evaluation.

Learn more about Training Portals

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Quality Management and Feedback

Questionnaire for Quality Monitoring

Feedback Surveys

Gather targeted feedback from participants and instructors – fully automated, GDPR-compliant, and cross-session analyzable.
Your benefits:

Custom surveys with scales, free text & multiple choice
Automatic delivery before, during, or after training
Distribution via emails or in training portals
Identify trends and improvement areas

Complaint Management

Handle issues professionally and efficiently:

Centralized complaint tracking & categorization
Auto-generated tasks and follow-ups
Drive structured quality improvement

👉 Boost satisfaction and continuously enhance your training quality.

Find out more about TCmanager® Training Management: +49 (0)89 3090 839 30

Settings & Administration Features

TCmanager^® offers a wide range of customizable settings to meet your specific needs, including local and international settings, training catalogs, invoicing, reporting, correspondence, and more. You can adjust configurations anytime yourself to suit emerging requirements.

TCmanager® Training Management vs. Typical Seminar Management Solutions

TCmanager^® Training Management goes far beyond conventional systems. Compare TCmanager^®to typical seminar management solutions.

Function / Feature	TCmanager^® Training Management	Conventional Seminar Administration
Course Management (On-site, Online, Series)	Very comprehensive: on-site, online, certification programs, seminar series, course chains, multiple locations	Mostly focused on single and on-site courses, less flexibility
Variety of Learning Formats	Supports a wide range of learning formats: classroom, eLearning, webinars, blended learning, learning paths, external content	Often limited to single formats, no combined learning approaches
Trainer Management	Detailed: calendar, skills, fees, travel expenses, vacation planning, availability, trainer portal	Often limited to basic data, rarely includes fees & travel management
Automated Resource Planning	Automated, conflict-free scheduling of trainers, rooms, and equipment, with real-time updates and drag & drop	Often manual, less automated, no conflict detection
Billing Options	Versatile: invoicing, training accounts, installment plans, cost centers, accounting system interfaces, various currencies & pricing concepts	Mostly simple invoicing, limited flexibility
Quality Management & Feedback	Integrated feedback forms, automated evaluation, quality management	Feedback often an external module or add-on
Automated Communication	Automated communication with participants, trainers, managers, customizable templates	Usually standard emails, limited automation
Equipment & Material Planning	Detailed and integrated into resource planning	Rarely integrated, often managed manually or in external lists
Online Registration & Portals	Online training catalog, registration, personalized learning portals, B2B access, internationally usable	Typically basic online registration only
Reporting & Analytics	Extensive, highly configurable reports and dashboards	Basic reporting, limited customization
Roles & Permissions	Fine-grained, role-based, GDPR-compliant	Often simple rights management
Flexibility & Customization	High level of customization without extra development costs, easily configurable	Customization often limited or comes at extra cost